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How To Submit Your List
Acceptable List Formats
We prefer lists
to be submitted as PC based "text, tab
delimited" or "text, comma delimited" files. However, we do accept
MAC files, but they must be saved or
exported in one of the following file formats with the correct
file extention typed into the the filename: .txt, .ascii, .asc, .csv, or .xls.
If you submit your list
in a different format, it may need to be
converted which could result in
processing delays and additional costs.
Most people open their mailing lists in Excel. This is perfectly acceptable if a few requirements are followed.
First, Excel documents should ONLY include one "sheet." Multiple sheets are not picked up by our sorting software and you risk part of your list being left out of the processing if you use multiple sheets.
Secondly, only include the information relevant to your mailing. If you have additional fields that are not part of the mailing, please don't include them.
Organizing Your Database
We do not accept lists containing addresses that are separated into multiple rows. This includes lists in mailing label format. All data for each record must be contained within the same row in the mailing list.
There are times when we can alter a normally unusable mailing list to make it work with special database processing. When special database sortation is required it is billed at $60 per hour.
Addresses will be automatically standardized according to USPS CASS guidelines:
Duplicate removal (de-duping) is an automated process that removes duplicates from a mailing list based on several criteria. The process is dependant upon several variables, and cannot be made 100% accurate. De-duplication (de-duping) will only be completed by request.